We removed the manual work from 25 steps of our own funnel. Here is the full map — step by step.
The funnel has 38 steps in total, grouped into six stages of a client's life — from “doesn't yet suspect a need” to “recommends us”. 25 of them already run on AI agents; the other 13 we are building right now and marked honestly with a dashed outline. Our staff meanwhile is two people: the founder and one manager.
Click any step to see exactly how AI does it.
Stage 0 · Seeding
the client doesn't yet suspect a needStage 1 · Lead
the client suspects a needStage 2 · Proposal & deal
from dossier to paymentStage 3 · Production
delivering the serviceStage 4 · Support
after the saleStage 5 · Evangelist
the client recommends usStage 0 · Seeding
the client doesn't yet suspect a needStage 1 · Lead
the client suspects a needStage 2 · Proposal & deal
from dossier to paymentStage 3 · Production
delivering the serviceStage 4 · Support
after the saleStage 5 · Evangelist
the client recommends usIt's not a straight line but a flywheel: happy clients from Stage 5 (43% referrals) feed Stage 0 again.
Dashed steps are “building now” in our own funnel. For clients we only implement what we've already proven on ourselves.
This is the map of our own company — a typical example of how a client moves through a business. Your steps will look different: you can build your own personal map in 30 seconds, from your website address.
Free and no access needed: the AI breakdown appears right on the page, before your eyes. We ask for contacts to send you a copy of the report — not for mailing lists.
Or pick a time for a diagnostic call right away →Companies aren't snowflakes: everyone has the same 9 departments
Our map is about marketing and sales because that's how we live. Your company has the same typical departments — and the same AI pipelines exist for each: proposals and invoices, meeting minutes, reports, reminders, call analysis.
Marketing
on our map: 12 steps
Sales
on our map: 19 steps
Customer service
on our map: 2 steps
Operations / production
on our map: 1 step
Finance / accounting
on our map: 1 step
HR / recruiting
we are two people — we simply don't have these departments. Your map will.
Procurement / logistics
we are two people — we simply don't have these departments. Your map will.
IT / data
on our map: 1 step
Management
on our map: 2 steps
See the map of your own company — AI builds it from your website, free.
Build your own company's org chart — who works there and which of their tasks AI agents take over →
How to roll AI out across a company — the three-step method →
Here is what such a report looks like
Report for aiadvisoryboard.me · industry: services
What AI saw on the website
- The company offers an AI assistant that automates daily standups and team planning.
- The product reveals what employees actually work on by asking daily questions.
Top-3 automations for this company
- Meeting minutes write themselves
- CRM fills in by voice — not by hand
- A weekly digest of complaints and their causes
The site through a client's eyes — AI models three typical buyers and shows their reaction
“The headline grabs attention instantly — it's her daily pain. She scrolls on, looking for how it eases her team's work.” — simulated “head of sales” persona · score 9/10
A fragment of a real report AI generated for our own website. You'll get the same for yours — free, in a couple of minutes.
What our course participants build
Real projects from sessions and implementations — from our participants' project base. Names and companies withheld.
A client-base revival agent — participant from distribution
- An agent inside the CRM tracks partners with no orders for 6+ months, shows the cooperation history and suggests ready-made phrases to bring them back to ordering.
“In two days and part of a night she did what she had planned to do for three months” — a participant about a colleague from the group.
Construction
“I implemented a system with a Telegram bot — all the builders report” — daily reporting without calls and reminders.
Warehouse / inventory
An autonomous inventory system: requests to issue, replace and return equipment — via a Telegram bot connected to n8n, a CRM and a custom app.
Call centre
An internal knowledge base with an AI assistant: a manager asks a question — the system answers instead of manual search and pestering colleagues.
Recruiting
A recruiting funnel: “automate 80–90% of all processes… and candidate communication at the first stages” (participant's estimate).
Service business (equipment repair)
Software where technicians receive orders and send reports, while the company sees statistics and progress in real time.
Multi-agent systems
A participant launched an agent that built an architecture of 7–8 sub-agents on its own to generate and validate business ideas.
These are participants' projects in their own companies, not a guarantee: the result depends on your processes and implementation discipline. That's why the first step is a free map and a call — not an invoice.
We build these systems as an external AI department
Companies of 10–200 people are too small for an in-house AI department — so we become it: we diagnose, implement and run it continuously. Compare the alternative: an in-house AI specialist costs 150–300k UAH/month — if you can find one.
Executive program
299,999 ₴
For companies where AI decisions are made by the leadership team: strategic level, working directly with the owner and executives.
Training for proactive employees
99,999 ₴
YOUR team does it and learns: at least 3 working automations on tasks you choose, in 2 weeks. The price includes two groups of up to 20 employees each. The most common choice for companies of 10–200.
Turnkey implementation
from 99,999 ₴
The same top-3 automations from the map, but OUR expert builds them inside your team — when you need the result without distracting your people. Your employee takes over maintenance. The difference vs the intensive is who does the work — hence the same starting price.
Ongoing support — a fractional AI director
69,999 ₴/mo
A monthly cycle: metrics audit → implementations → report. The core of the model — your outsourced AI department.
Start — a free diagnostic call
0 ₴
We'll go through your map and tell you where to start.
Or pick a time for a diagnostic call right away →
Who is behind this
Yaroslav Maxymovych
Founder of 5 companies, 4 of them sold. PhD in applied mathematics and economics, twice featured in Forbes. The last 2 years — AI automation only: his own business runs on 30+ automations built with the same method as this map.
FAQ
Does this really work without people?
13 steps — yes, fully. On 10 more, AI prepares the work and a human approves the result in one click. Steps marked “building now” are our own funnel; for clients we only implement what we've already proven on ourselves.
What is it built on? Your own product or a bundle of services?
The core is modern AI models plus the tools you already have: spreadsheets, CRM, accounting software, email, messengers. Everything we implement runs on your accounts and belongs to you — no lock-in to us.
We are manufacturing / warehouse / offline — is this even for us?
Yes: the map is built from your industry, not ours. For a manufacturer it's about proposals, requests, records and reports; for logistics — dispatching and documents. The examples above come from exactly such businesses.
How much does it cost?
The first step is free: the AI website breakdown + the diagnostic call. Then — formats from 99,999 ₴ (above on this page), and you make all decisions after the call, not before.
We are not technical. Who will maintain this?
In the support format — we do: that's what an outsourced AI department is. In the intensive, your team learns to reproduce the cycle itself, with a month of our support included.
How are you different from an agency or courses?
An agency delivers a project and leaves; courses give knowledge without hands. We are a department: diagnostics (the map), training (the intensive), hands (turnkey), continuous management (support). And we're the only ones showing our own kitchen — this map.
See this map for your own company — today
Leave your website address and team size — no access needed. The breakdown builds before your eyes, and on the free diagnostic call we'll go through the map together.
Free and no access needed: the AI breakdown appears right on the page, before your eyes. We ask for contacts to send you a copy of the report — not for mailing lists.
Or pick a time for a diagnostic call right away →